Hybrid & Virtual Event Organization can be a good solution in cases where meeting and coming together in physical environments is not possible or partially possible. The event you plan can be a stand-alone webinar or a webinar series, a launch, a conference series, a series of meetings.
Hybrid and Virtual Event Organization may have functions such as bilateral meeting programs, B2B meetings, matching, appointments and online meetings.
What is your need? How can we help you? Let’s think together?
1- Strategic Planning
- What kind of event are we planning?
- Hybrid & Virtual Event Organization, but how?
- What is our purpose?
- How many people will we reach?
- Who will tell who what?
- Who will meet with whom and how?
- When should we start?
- Who does what and when will we succeed?
- What are our Success Criteria?
2- Budget
- What kind of costs are we facing?
- Which expenses are mandatory?
- Which expenses color and beautify the work?
- Platform expenses
- Human Resource Expenses
- Marketing expenses
- Selling expenses
- Operation expenses
- Do we aim for profitability?
3- Our Target Audience?
- Who are our target audience?
- How many target groups do we have?
- How many communities do we have?
- All in one session?
- In different sessions?
- Who will meet who and how?
- Who will chat with whom and how?
4 -Target Speakers
- Who will speak?
- What will they talk about?
- What kind of program should it be?
- Will there be presentations?
- How many people will be on the stage?
- Panel? Conference A panel discussion?
5 – Time
- When should a Hybrid & Virtual Event Organization be organized?
- What are the ideal hours and days?
- What time of year?
- What influences our choice of time?
6- Duration
- How long can my event last?
- What is the ideal duration?
- If it’s going to be long, how should it be divided?
7- Platform
- On which platform should we organize it?
- Zoom
- Teems
- Deel Room Events
- Vedubox
- Other voters?
8 – Format
- 2D technologies and platforms
- 2.5D technologies and platforms
- 3D technologies and platforms
- Event formats in online e-commerce sites
9- Invitation
- What kind of invitation work will we do?
- Who will do it?
- What will we send?
- By which means will we invite them?
10- Event Participant Registration
- What kind of registration system should there be at the entrance?
- How many questions to ask? What questions should be asked?
- Sponsor Company Registration
- Delegate registration
- Participant registration
- Visitor registration
- Listener recording
- Speaker registration
11- Survey
- What can we ask the participants of the event?
- What should we ask?
- Which survey platform
- How do we evaluate and report the answers?
12- Webinar Management
- Who manages the platform on the day of the webinar?
- What are the security settings?
- Who organizes participant/listener engagement
- Admin.
- Moderator.
- Server?
- Interpreter.
13- Meeting Registration
- Where is the meeting registration done?
- Who is doing it?
- Who’s downloading it?
- Who compiles it?
14- Matching
- Who can see who?
- According to which criteria can he search?
- Profiles of people
- Profiles of companies
- Filtration possibilities
15- Appointment
- Who can ask who for an appointment?
- How are appointments scheduled?
- How is it approved?
- How is it calendared?
16- Activity Time
- How do the meetings take place?
- How do you participate in the meetings?
- How is information sent to cell phones?
17- Your Digital Business Card
- How are our Digital Business Cards prepared?
- How to share our Digital Business Card?
- Hybrid solutions
- Virtual solutions
18- Badges & Entry Systems Integration
- What kind of entry registration system?
- Integration of physical recording system with hybrid structures
- Online Registration QR transitions
- Door Recording Systems
19- Reporting
- Registrants report
- Register and arrivals report
- Length of stay of arrivals
- Questions, correspondence?
20 – Publishing
- Where do we broadcast your Webinar or Event?
- Who is doing it?
- Are we assembling it?
- Are special effects added?
- Is a video clip created?
Our Experiences
Solar & Storage Next Gen Fair Hybrid Application
On August 31-September 2, 2023, we developed and implemented the Hybrid Application of the Solar & Storage Next Gen exhibition held at TÜYAP Fair Center on Deal Room Events Platform. We coordinated between Door Registration, Deal Room Events, Marketing team.