{"id":3399,"date":"2024-01-17T18:12:02","date_gmt":"2024-01-17T18:12:02","guid":{"rendered":"https:\/\/www.anthea.com.tr\/hybrid-and-virtual-event-organization\/"},"modified":"2024-02-20T20:01:45","modified_gmt":"2024-02-20T20:01:45","slug":"hybrid-and-virtual-event-organization","status":"publish","type":"page","link":"https:\/\/www.anthea.com.tr\/en\/hybrid-and-virtual-event-organization\/","title":{"rendered":"Hybrid and Virtual Event Organization"},"content":{"rendered":"\n

Hybrid & Virtual Event Organization can be a good solution in cases where meeting and coming together in physical environments is not possible or partially possible. The event you plan can be a stand-alone webinar or a webinar series, a launch, a conference series, a series of meetings. <\/p>\n\n\n\n

Hybrid and Virtual Event Organization may have functions such as bilateral meeting programs, B2B meetings, matching, appointments and online meetings. <\/p>\n\n\n\n

What is your need? How can we help you? Let’s think together?<\/p>\n\n\n\n

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1- Strategic Planning<\/h2>\n\n\n\n
    \n
  1. What kind of event are we planning?<\/li>\n\n\n\n
  2. Hybrid & Virtual Event Organization, but how?<\/li>\n\n\n\n
  3. What is our purpose? <\/li>\n\n\n\n
  4. How many people will we reach?<\/li>\n\n\n\n
  5. Who will tell who what?<\/li>\n\n\n\n
  6. Who will meet with whom and how?<\/li>\n\n\n\n
  7. When should we start?<\/li>\n\n\n\n
  8. Who does what and when will we succeed?<\/li>\n\n\n\n
  9. What are our Success Criteria?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
    <\/div>\n\n\n\n
    \"\"<\/figure>
    \n

    2- Budget<\/h2>\n\n\n\n
      \n
    1. What kind of costs are we facing?<\/li>\n\n\n\n
    2. Which expenses are mandatory?<\/li>\n\n\n\n
    3. Which expenses color and beautify the work?<\/li>\n\n\n\n
    4. Platform expenses<\/li>\n\n\n\n
    5. Human Resource Expenses<\/li>\n\n\n\n
    6. Marketing expenses<\/li>\n\n\n\n
    7. Selling expenses<\/li>\n\n\n\n
    8. Operation expenses<\/li>\n\n\n\n
    9. Do we aim for profitability?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
      <\/div>\n\n\n\n
      \"\"<\/figure>
      \n

      3- Our Target Audience?<\/h2>\n\n\n\n
        \n
      1. Who are our target audience? <\/li>\n\n\n\n
      2. How many target groups do we have?<\/li>\n\n\n\n
      3. How many communities do we have?<\/li>\n\n\n\n
      4. All in one session? <\/li>\n\n\n\n
      5. In different sessions?<\/li>\n\n\n\n
      6. Who will meet who and how?<\/li>\n\n\n\n
      7. Who will chat with whom and how?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
        <\/div>\n\n\n\n
        \"\"<\/figure>
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        4 -Target Speakers<\/h2>\n\n\n\n
          \n
        1. Who will speak?<\/li>\n\n\n\n
        2. What will they talk about?<\/li>\n\n\n\n
        3. What kind of program should it be?<\/li>\n\n\n\n
        4. Will there be presentations?<\/li>\n\n\n\n
        5. How many people will be on the stage?<\/li>\n\n\n\n
        6. Panel? Conference A panel discussion?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
          <\/div>\n\n\n\n
          \"\"<\/figure>
          \n

          5 – Time<\/h2>\n\n\n\n
            \n
          1. When should a Hybrid & Virtual Event Organization be organized?<\/li>\n\n\n\n
          2. What are the ideal hours and days?<\/li>\n\n\n\n
          3. What time of year?<\/li>\n\n\n\n
          4. What influences our choice of time?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
            <\/div>\n\n\n\n
            \"\"<\/figure>
            \n

            6- Duration<\/h2>\n\n\n\n
              \n
            1. How long can my event last?<\/li>\n\n\n\n
            2. What is the ideal duration?<\/li>\n\n\n\n
            3. If it’s going to be long, how should it be divided?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
              <\/div>\n\n\n\n
              \"\"<\/figure>
              \n

              7- Platform<\/h2>\n\n\n\n
                \n
              1. On which platform should we organize it?<\/li>\n\n\n\n
              2. Zoom<\/li>\n\n\n\n
              3. Teems<\/li>\n\n\n\n
              4. Deel Room Events<\/li>\n\n\n\n
              5. Vedubox<\/li>\n\n\n\n
              6. Other voters?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                <\/div>\n\n\n\n
                \"\"<\/figure>
                \n

                8 – Format<\/h2>\n\n\n\n
                  \n
                1. 2D technologies and platforms<\/li>\n\n\n\n
                2. 2.5D technologies and platforms<\/li>\n\n\n\n
                3. 3D technologies and platforms<\/li>\n\n\n\n
                4. Event formats in online e-commerce sites<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                  <\/div>\n\n\n\n
                  \"\"<\/figure>
                  \n

                  9- Invitation<\/h2>\n\n\n\n
                    \n
                  1. What kind of invitation work will we do?<\/li>\n\n\n\n
                  2. Who will do it?<\/li>\n\n\n\n
                  3. What will we send?<\/li>\n\n\n\n
                  4. By which means will we invite them?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                    <\/div>\n\n\n\n
                    \"\"<\/figure>
                    \n

                    10- Event Participant Registration<\/h2>\n\n\n\n
                      \n
                    1. What kind of registration system should there be at the entrance?<\/li>\n\n\n\n
                    2. How many questions to ask? What questions should be asked?<\/li>\n\n\n\n
                    3. Sponsor Company Registration<\/li>\n\n\n\n
                    4. Delegate registration<\/li>\n\n\n\n
                    5. Participant registration<\/li>\n\n\n\n
                    6. Visitor registration<\/li>\n\n\n\n
                    7. Listener recording<\/li>\n\n\n\n
                    8. Speaker registration<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                      <\/div>\n\n\n\n
                      \"\"<\/figure>
                      \n

                      11- Survey<\/h2>\n\n\n\n
                        \n
                      1. What can we ask the participants of the event?<\/li>\n\n\n\n
                      2. What should we ask?<\/li>\n\n\n\n
                      3. Which survey platform<\/li>\n\n\n\n
                      4. How do we evaluate and report the answers?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                        <\/div>\n\n\n\n
                        \"\"<\/figure>
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                        12- Webinar Management<\/h2>\n\n\n\n
                          \n
                        1. Who manages the platform on the day of the webinar?<\/li>\n\n\n\n
                        2. What are the security settings?<\/li>\n\n\n\n
                        3. Who organizes participant\/listener engagement<\/li>\n\n\n\n
                        4. Admin.<\/li>\n\n\n\n
                        5. Moderator.<\/li>\n\n\n\n
                        6. Server?<\/li>\n\n\n\n
                        7. Interpreter.<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                          <\/div>\n\n\n\n
                          \"\"<\/figure>
                          \n

                          13- Meeting Registration<\/h2>\n\n\n\n
                            \n
                          1. Where is the meeting registration done?<\/li>\n\n\n\n
                          2. Who is doing it?<\/li>\n\n\n\n
                          3. Who’s downloading it?<\/li>\n\n\n\n
                          4. Who compiles it?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                            <\/div>\n\n\n\n
                            \"\"<\/figure>
                            \n

                            14- Matching<\/h2>\n\n\n\n
                              \n
                            1. Who can see who?<\/li>\n\n\n\n
                            2. According to which criteria can he search?<\/li>\n\n\n\n
                            3. Profiles of people<\/li>\n\n\n\n
                            4. Profiles of companies<\/li>\n\n\n\n
                            5. Filtration possibilities<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                              <\/div>\n\n\n\n
                              \"\"<\/figure>
                              \n

                              15- Appointment<\/h2>\n\n\n\n
                                \n
                              1. Who can ask who for an appointment?<\/li>\n\n\n\n
                              2. How are appointments scheduled?<\/li>\n\n\n\n
                              3. How is it approved?<\/li>\n\n\n\n
                              4. How is it calendared?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                                <\/div>\n\n\n\n
                                \"\"<\/figure>
                                \n

                                16- Activity Time<\/h2>\n\n\n\n
                                  \n
                                1. How do the meetings take place?<\/li>\n\n\n\n
                                2. How do you participate in the meetings?<\/li>\n\n\n\n
                                3. How is information sent to cell phones?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                                  <\/div>\n\n\n\n
                                  \"\"<\/figure>
                                  \n

                                  17- Your Digital Business Card<\/h2>\n\n\n\n
                                    \n
                                  1. How are our Digital Business Cards prepared?<\/li>\n\n\n\n
                                  2. How to share our Digital Business Card?<\/li>\n\n\n\n
                                  3. Hybrid solutions<\/li>\n\n\n\n
                                  4. Virtual solutions<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                                    <\/div>\n\n\n\n
                                    \"\"<\/figure>
                                    \n

                                    18- Badges & Entry Systems Integration<\/h2>\n\n\n\n
                                      \n
                                    1. What kind of entry registration system?<\/li>\n\n\n\n
                                    2. Integration of physical recording system with hybrid structures<\/li>\n\n\n\n
                                    3. Online Registration QR transitions<\/li>\n\n\n\n
                                    4. Door Recording Systems<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                                      <\/div>\n\n\n\n
                                      \"\"<\/figure>
                                      \n

                                      19- Reporting<\/h2>\n\n\n\n
                                        \n
                                      1. Registrants report<\/li>\n\n\n\n
                                      2. Register and arrivals report<\/li>\n\n\n\n
                                      3. Length of stay of arrivals<\/li>\n\n\n\n
                                      4. Questions, correspondence?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                                        <\/div>\n\n\n\n
                                        \"\"<\/figure>
                                        \n

                                        20 – Publishing<\/h2>\n\n\n\n
                                          \n
                                        1. Where do we broadcast your Webinar or Event?<\/li>\n\n\n\n
                                        2. Who is doing it?<\/li>\n\n\n\n
                                        3. Are we assembling it?<\/li>\n\n\n\n
                                        4. Are special effects added?<\/li>\n\n\n\n
                                        5. Is a video clip created?<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n
                                          <\/div>\n\n\n\n

                                          Our Experiences<\/strong><\/h2>\n\n\n\n
                                          <\/div>\n\n\n\n
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                                          Solar & Storage Next Gen Fair Hybrid Application<\/h2>\n\n\n\n

                                          On August 31-September 2, 2023, we developed and implemented the Hybrid Application of the Solar & Storage Next Gen exhibition held at T\u00dcYAP Fair Center on Deal Room Events Platform. We coordinated between Door Registration, Deal Room Events, Marketing team. <\/p>\n\n\n\n

                                          Solar & Storage Next Gen Exhibition<\/a><\/p>\n<\/div><\/div>\n\n\n\n

                                          <\/div>\n\n\n\n

                                          How Can We Help You?<\/h2>\n\n\n\n
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